x VET Online Corporate

VET Online Corporate [VOC] combines our premium level enrolment product [VOA] with our entry level VETtrak Portals product. VOC is for RTOs who have serious aspirations as online marketers and are keen to reduce administration and improve customer service for students/clients through online access to their data. This product is intuitive, powerful and extremely flexible. It is provided as a website on a subdomain of your own website, hosted and maintained on our servers.

Portals Functionality

JWGecko has two types of Portal functionality - VOC has the basic set and the RTO Pro product has a much larger feature set.The basic Portal output allows Students, Staff and Employers to Log on and view a selection of data from VETtrak.

• Awards
• Attendance
• Events
• Qualifications
• Results

Students, Employers and staff are able to view and edit selected personal information and manage their own passwords. Staff are able to see all details and Employers are able to view their employees details.

Enrolments Functionality

What JWGecko has learned about online consumers is that the more ways a web publisher provides for a customer to buy, the more they buy.  The ergonomics of the site allow for different ways of using it. This product provides at least three ways to book a training course online.

• Programme Type and Programme Home pages: The website is structured on four levels;
• Programme Type Homes pages: HTML, Links, Images, Documents, PowerPoint, Video
• Programme Home pages: HTML, Links, Images, Documents, PowerPoint, Video
• Programme/Occurrences pages: Output from VETtrak
• Enrolment forms: Choice of AVETMISS, Simple and customised forms.

The Course Finder: Select the course of interest from a drop down of programme types reveals another drop down of programmes and then occurrences. This feature allows the user to reach the enrolment form for the training course they are interested in from the home page.

The Training Pod: The training pod presents the opportunity for more information to be displayed on a programme or book on a specific Occurrence from the side of each page of the website. On the training home page a general chronological list of upcoming courses is provided. As a visitor navigates to deeper levels of the site the enrolment options change to be of the same programme type or programme of the page providing options for the visitor matching the content they have already selected. This matching improves sales conversions on the site.

Enrolment Navigation: The top level is general information about a programme type. This information can be extracted directly for VETtrak as text or published in rich HTML through the VOA module. The level below the Programme type is the Programme and the description of this too may be taken from VETtrak either as text or rich content added to the module.

The Programme Occurrence page carries a brief description of the programme drawn from VETtrak along with an interactive calendar of upcoming occurrences. Where there is less than five occurrences, the presentation changes from the calendar view to a list of Occurrences with a month selector.

Navigation from the Programme page to the Programme/Occurrence page is by a "timetable" link. Many RTOs merge the Programme and Programme Occurrence pages to reduce the number of clicks to enrolment. The option is available at commencement only.

When the client puts their mouse over the occurrence date on the calendar, the location and cost are displayed. Clicking on the the shopping basket icon on the calendar or the course selection option on the the list takes the client to the enrolment page with the details of the course already displayed.

Either the AVETMISS or Simple form may be selected in the admin on a programme by programme basis making it easy to publish both accredited and non-accredited courses. The prospective student completes the enrolment form and either pays, requests an invoice for themselves or an invoice to their Employer [Employer Enrolment].

Implementation of the JWGecko credit card payment mechanism is included in the cost of this product. Integration of other suppliers is available at an additional cost.

Price Types: This product allows for the use of multiple price types. To access this feature a custom enrolment form is required. By providing JWGecko with a copy of your current enrolment forms we are generally able to provide an estimate for the provision of price types. JWGecko is very experienced in this area - some price type implementations take as little as an hour other more complex ones may take significantly longer. All price type activity is priced on an hourly rate.

Occurrence offset: Some training courses require study or other activity prior to the Occurrence date and so it should not be possible to enrol on an Occurrence tomorrow for instance. The VOC product allows the RTO to set an offset for publishing Occurrences. This means that only Occurrences where the student has time to do the prerequisite tasks are displayed - this is set in days prior to the Occurrence e.g. an Offset of 10 means that only Occurrences that are more than 10 days away will be promoted on the site.

LMS Enrolments: Do you use an LMS that is not integrated with VETtrak or VET Online? We cater for you too in our product set. LMS Occurrences are ongoing so there is no calendar and students are able to enrol whenever they like. VOC allows this with the click of a button in the admin area.

Is this product right for me?

• Are you only interested in online enrolments? Yes!
• Do you provide both accredited and non-accredited training? Yes!
• Would you like to sell training online at different prices using VETtrak Price Types? Yes!
• Do you use VETtrak Employer Enrolments? Yes!
• Do you need LMS enrolments? Yes!

Web Design: It is important in building online trust that your enrolment site and your own website are identical. JWGecko provides add-on services to ensure an excellent result.

Enrolment Customisation: This product is provided with standard enrolment forms only. JWGecko was significant experience in customising enrolment processes to suite business processes and price type mechanisms. Before committing to purchase one of our products we recommend a detailed analysis of your requirements in order to provide a scope and cost for any enhancements or customisation.

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